LiDAC :: NYS DBL & PFL Comparison

You must notify your supervisor that you wish to take vacation or PTO while out on PFL. However, these forms will also be available online on the Hartford’s website.

If the amount of time entered is less than the percentage allowed, no system message will display. In this situation, there are no additional forms for the employee to complete.

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Employees are also protected from retaliation if they exercise their rights to PFL. Each year, we provide thousands of hours worth of in-person and online learning & professional development programs.

Maternity is treated the same as any other disability and eligible for benefits. May elect to be covered under New York DBL, subject to carrier underwriting and approval. If you will need additional PFL time and there is a 3 month break from the last day you took time away under your 2021 claim, you can open a 2022 claim to obtain the 67% using the 2022 benefit caps. On the dates when you need to take time away for PFL, you would follow the call out procedures within your department. When Hartford approves a claim, they will notify the employee, the “reports to” supervisor in HRMS, and Leave Administration. You can find your average weekly wage in HRMS through self-service. Log into HRMS, go to Self-Service/Paid Family Leave/Average Weekly Wages.

Department of Financial Services

In accordance with the NYS DFS and WCB regulations all covered employers are subject to one class regardless of the number of employees. All active full or part time employees who maybe regularly scheduled to work for a covered employer in accordance with the PFL law. Hartford, our PFL insurance carrier, will request the “Employer Information” needed from Leave Administration who will submit that information to Hartford within 3 business days. As part of the NY PFL program, the State of New York regulates how much employers can deduct as a percentage of each employee’s wages up to a set maximum amount. Private insurance provides benefits on a fully-insured basis – usually added as a rider to their Disability Insurance policy. Employers can also self-fund a PFL program after receiving approval from the New York State Workers’ Compensation Board. PFL can only be self-funded if the employer’s Disability insurance is also self-funded.

PFL benefits are treated similar to unemployment compensation, subject to Federal income tax. Benefits paid to an employee as a result of a disability are income taxable, subject to the amount of contributions paid by the employer. Benefits paid to an employee as a result of a disability are subject Social Security and Medicare withholding. Maternity is covered for the care and bonding of a birth child not at the same time as DBL. The timekeeper should add a row and enter an estimated time for vacation or PTO in Time and Labor on a day coded for PFI. Upon clicking the save button the system will identify the calculated hours to use for vacation or PTO.

Tools & Resources

This informational material is subject to change as The Hartford continues to receive guidance from states and municipalities. Employees on PFL are entitled to continue health benefits on the same basis as if actively working. www thehartford com nypfl However, employees must continue to pay their portion of the premium cost in order to maintain uninterrupted health insurance coverage. If the PFL is supplemented with vacation or PTO, deductions will be taken.

• FMLA can be used for an employee’s own serious health condition, where PFL cannot.
• Once the STD ends, an employee can begin PFL as a block of time or intermittently.
• Employer may elect to pay all or some of the contribution on behalf of their employees.
• If the request is foreseeable, the employee must provide the University with 30-days advance notice.
• No PFL runs for a full day, you cannot work on a day that you request PFL.
• You can find your average weekly wage in HRMS through self-service.

This helps our employees and managers keep up with skills, expand their knowledge, and work better together. As New York DBL and PFL have a shared maximum duration, we cannot provide standalone coverage for Paid Family leave. Employers are responsible for collecting payroll deductions for PFL but are not required to contribute to the program. Employers may choose to cover some or all of the employee cost themselves. Submit claims, check status of disability or leave, and see payments.

The Hartford Short-Term Disability team will explain PFL and transition the employee to PFL at the end of their STD. To participate in qualifying exigencies as defined in the federal FMLA due to a spouse, domestic partner, child, or parent’s active-duty military service or notice of a call to order to activity duty. Respond to certain military-connected events, such as the time required to prepare for https://adprun.net/ a family member’s pre- or post-deployment under PFL. Get details on eligibility and benefits on New York’s Emergency COVID-19 law. The Hartford has prepared guides to help employers with employees in NY. Benefits may not be payable, if employee is receiving PTO, Vacation Time or Sick Time during the same period of Paid Leave. Yes, you are able to supplement your PFL payments with vacation or PTO.

• Get details on eligibility and benefits on New York’s Emergency COVID-19 law.
• It is important that the supervisor or timekeeper enter the codes as soon as the employee has indicated their need for PFL regardless as to whether an approval has been received.
• Benefits for DBL are 50 percent of an employee’s average weekly wage, up to the maximum benefit of $170 a week.
• An employee is responsible for notifying the University that they intend to apply for PFL benefits.
• Once your claim is called into Hartford, they will explain the process and provide an acknowledgment letter along with any applicable certification forms needed.
• New York does not have a state-administered fund for Paid Family Leave.

The PFL employee deduction for 2023 is 0.455 % of the employee’s gross wages up to $399.43/year.

Insurance Industry Questions

If you work for a company with less than 100 employees, you can download the Leave forms here. LiDAC provides our brokers with a technology solution to quote, propose and bind state disability coverage for their clients up to 50 lives. As well, LiDAC offers a host of administrative tools and reports that may be used to service your existing clients. To become a part of the LiDAC experience, get in touch with a representative today or get registered HERE.